Leech Tishman Fuscaldo & Lampl, LLC is seeking a Receptionist/Administrative Assistant to work in our Lakewood Ranch, FL office. This position is multi-faceted. Individuals with this job title must be able to handle various duties as they relate to each specific assignment.

Description:

Responsibilities include but are not limited to:

• Answering phones
• Scheduling conference rooms
• Greeting clients
• Maintaining log of all outside deliveries (FedEx, etc.)
• Receiving, opening and distributing mail/FedEx/faxes
• Facilitating Conflict Checks/Client intake process
• Filing, scanning and shredding
• Receiving new files/deposits
• Circulating Engagement Letters
• Opening new files in software system and creating physical files
• Sending and receiving recording documents – maintaining recording drawer
• Serving as liaison between headquarters and FL office, as well as liaison between additional firm departments including IT, Finance, Marketing, and HR
• Submitting receipts for expense reporting via ChromeRiver
• Serve as liaison with Marketing team for Florida events/maintain marketing materials
• Serving as liaison with outside vendors
• Maintaining Florida account binders – Trust and Operating
• Closing out files and scanning documents and emails into document management systems including NetDocs and Closers Choice
• Ordering office supplies including snacks and drinks
• Maintaining kitchen
• Coordinating logistics (including meals) for meetings and internal/external events
• Moving files, boxes, and small miscellaneous items
• Operation and minor maintenance of mail machinery
• Assisting with mailings/print jobs as necessary
• Assisting attorneys with various clerical duties
• Assisting with special projects as requested

Candidate Qualifications

High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. The successful candidate will have 3+ years of solid experience in an office/law firm setting and will demonstrate the following competencies:

• Must have excellent organizational and communication skills
• Must have excellent attention to detail
• Proofreading/editing skills with a high level of accuracy
• Some mechanical ability required
• The ability to work independently and make proper judgment calls
• Ability to complete duties in a timely and efficient manner
• Ability to interact with all levels of personnel as well as represent the Firm in a positive manner when dealing with outside clients, vendors, etc.
• Proficiency with Microsoft Word (including the use of document versions and redlining) as well as proficiency with Outlook, Excel and PowerPoint
• Must be able to lift up to 25 pounds
• Working hours other than standard office hours may be required

This position is full-time.

About Leech Tishman Fuscaldo & Lampl, LLC

Leech Tishman is a national, full-service law firm dedicated to assisting businesses, institutions, and individuals. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, healthcare, intellectual property, labor & employment, litigation, real estate, and trusts & estates. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, emerging cyber technologies, energy & natural resources, entertainment & sports, hospitality, and life sciences industries. Leech Tishman has offices in Chicago, Lakewood Ranch, FL (Sarasota), Los Angeles, New York, Philadelphia, Pittsburgh, and Washington, D.C. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment.

Qualified applicants should send resume and cover letter to Mala Mason, Chief People Officer at mmason@leechtishman.com.

We are an Equal Opportunity Employer.