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Accounting Assistant

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Accounting Assistant

The Accounting Assistant provides ongoing support to the accounting department by aiding with a variety of clerical-related duties. The accounts payable duties include assisting with verifying and matching invoices to receiving and purchasing documents, coding, and posting vendor invoices in the system; processing weekly check run and daily on-demand checks. The accounts receivable duties include processing deposits, matching against invoices, coding, and posting to appropriate accounts.

This is a full-time role that requires accuracy, efficiency, and the ability to work both independently and collaboratively in a fast-paced, high-volume environment. It re-quires an individual who readily adapts to changing priorities and business needs while being proactive in identifying areas of need and demonstrating agility to exe-cute action plans. This role is anticipated to grow in complexity and variety with time and experience in position.


Accounts Receivable

- Reconcile and verify receipts to issued invoices and billing memos.

- Receipt all funds and post in SurePoint.

- Manage outstanding deposit checks.

- Issue W-9 upon client request.

- Prepare cash receipt logs.

Accounts Payable

- Reconcile and code vendor invoices and follow up on invoice discrepancies.

- Post charges to Matters for billing.

- Coordinate receipt of W-9 vendors.

- Process disbursement checks.

- Reconcile monthly vendor statements to submitted receipts.

- State filings and compliance with Florida Bar and county licensing requirements.

- Assist with annual 1099 reporting.

Other Duties

- Assist with monitoring Accounting Requests email inbox.

- Back-up on Trust Wire Review.

- Back-up on Matter Intake and Conflict Checks.


- Microsoft suite. Basic proficiency required.

- Adobe PDF. Basic knowledge required.

- SurePoint. Advanced skills preferred.

- Cashpro. Basic proficiency required.

- FileSite. Basic knowledge preferred.


- Critical Thinker. The ability to gather information, interpret, and evaluate the data, and make informed decisions. Develop sound, practical solutions and make timely decisions; creatively solve difficult issues.

- Effective Communicator (Written and Oral). The ability to communicate clearly and coherently, interpreting information and adapting communication to suit situations and audience needs.

- Strong Interpersonal Skills. The ability to develop and maintain relationships with others, and to work with others toward a common goal by working cooperatively, developing positive relationships, and providing information and assistance willingly. 

- Detail Oriented. The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently.

- Proactive. The ability to see opportunities to make improvements and independently choose strategies to achieve them; envisions new and innovative possibilities and acts on them independently to achieve benefits.

- Manages Change. The ability to change directions quickly as workflow needs change, and to respond with flexibility to a changing work environment.

- Technical Skills/Learning. The ability to quickly learn and integrate new technical skills and knowledge; seeks avenues to enhance technical skills.

Education and/or Experience

Education and/or experience include but are not limited to:

- One to two years working in account payable/receivable position; high school diploma or equivalent required.

- Possess at least three to five years of hands-on clerical experience in a law firm accounting environment; SurePoint experience is preferred.

- Must have strong technology skills and particularly strong skills in a service-oriented office environment.

- Demonstrated proficiency with Microsoft Suite, to include Excel and the ability to prepare ad hoc reports and requests as needed.

Work Hours

This is a full-time, hourly (non-exempt) position. The hours are typically 8:45am-5:15pm, Mondays through Fridays. Some night and weekend work may be required.

If interested, please apply through our website

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Entry Level

Job Function : Finance

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